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About
The Association
Chadwick Place is governed by its own residents. There is no management company and no paid staff — the Board of Trustees is made up of neighbors who volunteer their time.
What the Association is
The Chadwick Place Homeowners' Association is an Illinois not-for-profit association serving the Chadwick Place subdivision, on the north side of Peoria. It was established under the Declaration of Restrictions recorded in Peoria County in March 2001, when Chadwick Place, L.L.C. platted the subdivision.
Every lot owner is automatically a member for as long as they own their home. Membership runs with the land: when a house is sold, the membership transfers with it. Each lot carries one vote, cast by the collective owners of that lot, in person or by written proxy. Lot 6-A is the single exception — it sits outside the Association, pays no assessments and carries no vote.
The Board of Trustees
The Board is elected by the homeowners and serves without compensation. Trustees are elected at large to two-year terms, staggered so that roughly a third of the Board turns over each year. Any Trustee may stand again.
From among its own members the Board elects a President, who chairs meetings and serves as chief executive of the Association; a Secretary, who keeps the minutes; and a Treasurer, who keeps the financial records and books of account. The Board may also create further roles as it sees fit — recent boards have had members leading rules and regulations, landscaping, social events, and welcoming new residents.
Board members are volunteers and their names change with each election, so this site lists offices rather than individuals. Everything reaches the whole Board through one address: chadwickplhoa@gmail.com. If a position is currently vacant and you would like to help, say so — volunteers are always wanted.
Meetings
The Board is required to meet at least four times a year, and in recent years has met quarterly. Meetings have been held at the OSF facility on Route 91, beginning at 6:30 pm.
Board meetings are open to any homeowner. The Bylaws allow the Board to close only the portion of a meeting dealing with pending or probable litigation, the appointment, employment or dismissal of an employee, or an individual owner's rule violations or unpaid share of common expenses. Any vote on such matters still has to be taken in open session. Homeowners may record the open portions of a meeting.
There is also an annual meeting of the lot owners, at which Trustees are elected. Notice of any meeting goes out at least fourteen days beforehand, and is posted in the subdivision. A quorum is twenty percent of the lot owners, present in person or by proxy.
Assessments
Dues are assessed annually. Every lot pays the same amount regardless of its size. The Board prepares a budget based on estimated annual expenses for maintaining the common areas, plus operating costs and a reasonable reserve, and assesses what that budget requires.
Two protections sit around that. Under the Restrictions, the annual assessment may not exceed $250 per year adjusted for inflation unless at least three-quarters of lot owners approve. Under the Bylaws, if the Board adopts a budget requiring assessments more than fifteen percent above the previous year's, twenty percent of the lot owners may petition within fourteen days to call a meeting to consider it.
An assessment left unpaid for thirty days after it falls due may become a lien recorded against the lot, enforceable by foreclosure, with reasonable attorney's fees and court costs recoverable.
What the Association maintains
The Association is responsible for the care, maintenance and upkeep of the common areas and entryways — the subdivision signs and their landscaping and lighting, the perimeter fence, common-area planting, and mowing the ground extending outward from the subdivision to the adjoining roadways.
It does not maintain the streets. The roadways inside Chadwick Place are public and are maintained by the City of Peoria, which is also who to contact about resurfacing, plowing, potholes and street signage. Refuse, recycling and yard waste are collected by the city's hauler. The Association's rules still apply throughout the subdivision, including on those public streets.